AIMS — Hospital Site Visit Guide

Hospital Site Visit Guide

AIMS Healthcare — Sensor Deployment Program

Hospital:

Visitor:

Date:

Contact met:

Contact role/title:

Contact phone:

Contact email:

Purpose: This guide helps you gather the key information we need to assess a hospital's readiness for AIMS sensor deployment. You don't need to be technical — just ask the questions, note what you see, and take photos where indicated. We'll use your notes to build a detailed report.

How to use: Click "Fill In Digitally" at the top to type your answers directly into each field (they expand as you type). Or click "Print Version" to get larger blank fields for handwriting, then print or save as PDF.

Section 1

🏥 Facility Overview

Helps us understand the hospital's size, age, and general condition.

1How many beds does the hospital have? How many are typically occupied?
2How old is the facility? Has it been recently renovated or expanded?
3What departments/wards does the hospital have? (e.g., ICU, emergency, maternity, surgical, outpatient)
4How many floors/buildings make up the hospital?
5Is the hospital government-owned, private, or faith-based?
6Does the hospital have any accreditations? (COHSASA, ISO, FMOH, etc.)

📸 Photos needed for this section:

Main entrance / hospital signage
Reception / front desk area
Department signage or directory board
A wide shot of the building exterior showing scale

Section 2

⚡ Power

Sensors need stable power. We need to know if backup systems exist.

1How many hours per day does the hospital have grid (NEPA/PHCN) power?
2Does the hospital have a backup generator? How many, what capacity (kVA)?
3Does the generator switch on automatically when power goes out?
4Are there UPS (battery backup) units or inverters? Where are they located?
5Are there surge protectors on electrical outlets?
6How much does the hospital spend on power per month? (diesel, grid bills)
7Does the hospital currently have any solar panels installed?

📸 Photos needed for this section:

Generator room / generator(s)
Generator control panel (showing kVA rating if visible)
Inverter or UPS units
A typical power outlet in a ward
Existing solar panels (if any)

Section 2B

☀️ Solar Potential

We may install rooftop solar panels to reduce power costs and ensure stable energy for sensors.

1Can you access the rooftop? Is there a staircase or ladder to get up there?
2What is the roof made of? (Concrete slab, metal/zinc sheets, tiles)
3Does the roof look strong and in good condition? Any leaks, cracks, or sagging?
4How much open/flat roof area is available? (Estimate: small car park, half a football field, etc.)
5Is the rooftop shaded by tall trees, neighbouring buildings, or water tanks?
6Is there space near the roof for battery storage / inverter equipment? (A secure room on the top floor)

📸 Photos needed for this section (very important):

Rooftop from above (or from a neighbouring building showing the roof)
Roof surface close-up showing material and condition
Any obstructions on the roof (water tanks, HVAC, antennas)
Surrounding trees or buildings that might shade the roof
Staircase or access route to the rooftop
Potential room for battery/inverter storage on top floor

Section 3

🌐 Network & Internet

Sensors transmit data over the network. Coverage and speed matter.

1Does the hospital have WiFi? Does it cover all areas or just some?
2What internet provider do they use? What's the speed (if they know)?
3Is there wired ethernet (LAN) available in clinical areas or just admin?
4Does the internet go down frequently? For how long typically?
5Is there an IT person or team managing the network?
6Is fibre optic internet available in the area? Does the hospital use it?
7Are there other ISP options nearby? (e.g., MTN, Airtel, Spectranet, MainOne)
8If we needed to upgrade the internet, who at the hospital would we work with?

📸 Photos needed for this section:

WiFi router or access point (any visible ones)
Server room or network cabinet (if they have one)
Network switch or patch panel
An ethernet wall port in a ward (if available)

Section 4

🏗️ Physical Environment

We need to know if we can physically mount sensors and run cables.

1What are the ceilings like? (Solid concrete, drop ceiling/tiles, exposed beams)
2Are the wards open-plan (many beds in one room) or individual rooms?
3Are there cable trays or conduits visible along ceilings/walls?
4Is there a secure room that could house a small server or network rack?
5General impressions: temperature, humidity, dust levels, cleanliness?

📸 Photos needed for this section:

A typical ward ceiling (showing what sensors would mount to)
A corridor showing length and ceiling type
Any existing cable trays or conduit routes
A room that could house server/network equipment
A typical ward showing bed layout and spacing

Section 5

👩‍⚕️ Clinical Operations & Staff

Helps us understand how the hospital runs and how receptive staff might be.

1Roughly how many doctors and nurses work at the hospital?
2Does the hospital use any digital systems? (Electronic records, HIS, any software at all)
3Do staff generally use smartphones? Is there a culture of using digital tools?
4Is there a training room or conference room for staff education?
5How does the hospital currently handle infection prevention? (Hand sanitizer stations, waste bins, isolation rooms)
6How many wash/hand hygiene stations are there per ward or floor?
7What is the CMD/Medical Director's attitude toward technology and innovation?

📸 Photos needed for this section:

Hand sanitizer or wash station in a ward
Training or conference room
Nurses' station

Section 6

🔬 Special Capabilities

Helps us identify the hospital's strengths and unique opportunities for sensors.

1Does the hospital have a laboratory? What kinds of tests can they run?
2Does the hospital have imaging equipment? (X-ray, CT scan, ultrasound, MRI)
3Does the hospital have an operating theatre? How many?
4Does the hospital have an oxygen supply? (Cylinder, piped, on-site plant)
5Any standout capabilities or things that impressed you about the hospital?

📸 Photos needed for this section:

Laboratory entrance or main lab area
Any imaging equipment (X-ray, ultrasound, CT, etc.)
Operating theatre entrance
Oxygen supply (cylinders, piping, or plant)
Anything else noteworthy or impressive

Section 7

📝 Your Overall Impressions

Your gut feeling matters — you were there, we weren't.

1On a scale of 1-5, how would you rate the overall facility condition? (1=poor, 5=excellent)
2Did the hospital feel well-managed and organised?
3Were there any concerns or red flags you noticed?
4How enthusiastic was the hospital leadership about the AIMS program?
5Any other observations, comments, or things we should know?

Tips for a Good Visit

Ask to be taken on a walkthrough of the whole facility — don't just sit in the office
Take lots of photos (ask permission first). Label them by area when you send them
If you don't understand something technical, just describe what you see
Note the name and phone number of whoever shows you around
The visit should take 45-90 minutes depending on hospital size
Send your completed guide and photos to the team the same day while it's fresh