AIMS — Hospital Site Visit Guide

Hospital Site Visit Guide

AIMS Healthcare — Sensor Deployment Program

Hospital: ________________________________________
Visitor: ________________________________________
Date: ________________________________________
Contact met: ________________________________________
Contact role/title: ________________________________________

Purpose: This guide helps you gather the key information we need to assess a hospital's readiness for AIMS sensor deployment. You don't need to be technical — just ask the questions, note what you see, and take photos where indicated. We'll use your notes to build a detailed report.

Section 1

🏥 Facility Overview

Helps us understand the hospital's size, age, and general condition.

1
How many beds does the hospital have? How many are typically occupied?
2
How old is the facility? Has it been recently renovated or expanded?
3
What departments/wards does the hospital have? (e.g., ICU, emergency, maternity, surgical, outpatient)
4
How many floors/buildings make up the hospital?
5
Is the hospital government-owned, private, or faith-based?
6
Does the hospital have any accreditations? (COHSASA, ISO, FMOH, etc.)

Take wide-angle photos of the main entrance, reception area, and any signage showing departments.

Section 2

⚡ Power

Sensors need stable power. We need to know if backup systems exist.

1
How many hours per day does the hospital have grid (NEPA/PHCN) power?
2
Does the hospital have a backup generator? How many, what capacity (kVA)?
3
Does the generator switch on automatically when power goes out?
4
Are there UPS (battery backup) units or inverters? Where are they located?
5
Are there surge protectors on electrical outlets?
6
How much does the hospital spend on power per month? (diesel, grid bills)
7
Does the hospital currently have any solar panels installed?

Photo the generator room, inverter/UPS units, and a typical power outlet in a ward.

Section 2B

☀️ Solar Potential

We may install rooftop solar panels to reduce power costs and ensure stable energy for sensors.

1
Can you access the rooftop? Is there a staircase or ladder to get up there?
2
What is the roof made of? (Concrete slab, metal/zinc sheets, tiles)
3
Does the roof look strong and in good condition? Any leaks, cracks, or sagging?
4
How much open/flat roof area is available? (Estimate: small car park, half a football field, etc.)
5
Is the rooftop shaded by tall trees, neighbouring buildings, or water tanks?
6
Is there space near the roof for battery storage / inverter equipment? (A secure room on the top floor)

Photos are very important here: the rooftop from above (or from a neighbouring building), the roof surface condition, any obstructions/shading, and the staircase access.

Section 3

🌐 Network & Internet

Sensors transmit data over the network. Coverage and speed matter.

1
Does the hospital have WiFi? Does it cover all areas or just some?
2
What internet provider do they use? What's the speed (if they know)?
3
Is there wired ethernet (LAN) available in clinical areas or just admin?
4
Does the internet go down frequently? For how long typically?
5
Is there an IT person or team managing the network?
6
Is fibre optic internet available in the area? Does the hospital use it?
7
Are there other ISP options nearby? (e.g., MTN, Airtel, Spectranet, MainOne)
8
If we needed to upgrade the internet, who at the hospital would we work with?

Photo any visible routers, access points, server room, or network cabinets.

Section 4

🏗️ Physical Environment

We need to know if we can physically mount sensors and run cables.

1
What are the ceilings like? (Solid concrete, drop ceiling/tiles, exposed beams)
2
Are the wards open-plan (many beds in one room) or individual rooms?
3
Are there cable trays or conduits visible along ceilings/walls?
4
Is there a secure room that could house a small server or network rack?
5
General impressions: temperature, humidity, dust levels, cleanliness?

Photo a typical ward ceiling, corridor, and any existing cable routes or server room.

Section 5

👩‍⚕️ Clinical Operations & Staff

Helps us understand how the hospital runs and how receptive staff might be.

1
Roughly how many doctors and nurses work at the hospital?
2
Does the hospital use any digital systems? (Electronic records, HIS, any software at all)
3
Do staff generally use smartphones? Is there a culture of using digital tools?
4
Is there a training room or conference room for staff education?
5
How does the hospital currently handle infection prevention? (Hand sanitizer stations, waste bins, isolation rooms)
6
What is the CMD/Medical Director's attitude toward technology and innovation?

Section 6

🔬 Special Capabilities

Helps us identify the hospital's strengths and unique opportunities for sensors.

1
Does the hospital have a laboratory? What kinds of tests can they run?
2
Does the hospital have imaging equipment? (X-ray, CT scan, ultrasound, MRI)
3
Does the hospital have an operating theatre? How many?
4
Does the hospital have an oxygen supply? (Cylinder, piped, on-site plant)
5
Any standout capabilities or things that impressed you about the hospital?

Photo the lab, any imaging equipment, operating theatre entrance, and anything noteworthy.

Section 7

📝 Your Overall Impressions

Your gut feeling matters — you were there, we weren't.

1
On a scale of 1-5, how would you rate the overall facility condition? (1=poor, 5=excellent)
2
Did the hospital feel well-managed and organised?
3
Were there any concerns or red flags you noticed?
4
How enthusiastic was the hospital leadership about the AIMS program?
5
Any other observations, comments, or things we should know?

Tips for a Good Visit

Ask to be taken on a walkthrough of the whole facility — don't just sit in the office
Take lots of photos (ask permission first). Label them by area when you send them
If you don't understand something technical, just describe what you see
Note the name and phone number of whoever shows you around
The visit should take 45-90 minutes depending on hospital size
Send your completed guide and photos to the team the same day while it's fresh